Tips to Craft a Successful Corporate Travel Itinerary
The itinerary is not just the places you will be covering on your corporate trip! It comprises every small detail about your trip.
Just so you don’t get confused and miss out on any details, below we have curated a list of tips that will help you create a corporate travel itinerary serving both business and enjoyment.
Number of Travelers for your Corporate Trip
A lot of things depend on whether you are planning to plan the business trip alone or with some colleagues! If you are all alone for your business trip, it’s all in your hands to manage your travel itinerary as per your work schedule. Whether you like to travel back right away or want to enjoy a little private time exploring a new place, the choice is solely yours.
With more travellers along the trip, the itinerary needs to be more defined and crisp to avoid mishaps at the time of travel. Every traveller on the corporate trip is well-informed about the itinerary, so it gets easy to manage everyone.
Know About Your Colleagues’ Preferences
Have you considered the preferences of your colleagues when planning the trip itinerary? Some of your colleagues might be fitness freaks who need to go to the gym, no matter where they are, while others might love a relaxing time.
Also, what about the work calendars of your colleagues? It won’t be nice if anyone’s calendar clashes with your corporate trip! So, don't miss out on all these preferences while creating a corporate travel itinerary!
Get Your Priorities Set for the Trip
Whether you’re planning your corporate trip for work purposes or for a fun time with your colleagues, getting your priorities straight up is quite crucial! How are you going to curate your itinerary when you are not sure about your priorities?
Plan your work first, and then the locations and activities that you can enjoy during your corporate travel. If you have meeting-related work, don’t forget to add some extra time to your itinerary to avoid any kind of hassle at the last minute.
Don’t Forget to Leave Some Spare Time
Who likes to do anything in a rush? With some spare time available in your itinerary, you and your colleagues can both complete work and enjoy it without rushing for anything.
The spare time in your itinerary will also allow you and your colleagues to chill more according to their preferences. The more time you have on your hands, the more relaxed you can be and attend meetings and work calls with a clear mind.
Clear Communication Among Your Colleagues
One of the most daunting things about a travel trip is the need for more communication! Whether it’s during the planning of the itinerary or the travel, the absence of clear communication can lead to chaos.
Why not create a WhatsApp group or another communication channel to communicate with your colleagues effectively? When you’re on a travel trip, all you have to do is ping people in that group or communication channel. This will ease your work to maintain the complete trip according to the itinerary.
Research Thoroughly About Your Travel Destination
Travelling to a new location can be a bit challenging, even for wanderers! The transport system at the location, the distance of the hotel from the airport, and the time to reach the destination from your hotel - all these factors will significantly impact your itinerary. To avoid any turmoil in your head as well as your plans, research the travel destination thoroughly.
Must-Haves in Your Corporate Travel Itinerary
Though we have provided you with all the tips you will need to consider while planning a corporate travel itinerary, there are some pointers that you should not miss!
- Check out the arrival and departure dates and times to avoid any sort of confusion.
- Check your tickets, passports, or any other required documents for the trip.
- Mention taking an identity card with you while packing your stuff.
- Go through the address of the hotel/resort and get confirmation regarding your bookings.
- Keep the check-in and check-out times of the hotel in mind beforehand.
- Get the contact and location information of the meeting/conference organizers.
- Make a budget sheet for all your expenses during the trip.
- Last but not least, check out the weather where you’re planning to travel.
Bring out the Planner in You!
Make your corporate trip more than just about work! With a perfectly planned itinerary, sway in the waves of work with the aroma of fun!
